This listing was posted on McLarens Global.
Office Manager
Location:
Kingston - Hybrid Position
Description:
Founded in 1932, McLarens is a leading independent global insurance services provider with offices and operations located around the world. With a focus on complex, commercial and niche markets, the company provides loss adjusting, claims and risk management services, forensic technical services as well as auditing and pre-risk surveying. McLarens’ global footprint enables it to provide streamlined consistent service to clients across the world, while at the same time delivering local expertise and responsive service. The company’s expert adjusters have an average of over 20 years’ experience, operating across a range of industries with specialties including: Property, Casualty, Crisis Management, Natural Resources, Construction & Engineering, Agriculture, Aviation, Forensic Accounting, Investigation, Marine, FAJ & Specie, Global TPA Services and Environmental consulting services. The professionals at McLarens live by a set of shared values that guide their actions and behaviors: • EXCELLENCE – We aim for nothing less than the highest standards in everything we do. • TEAMWORK – We work best when we work together with clients, colleagues, and suppliers alike. • RESPECT – We are trusted to keep our promises, act with integrity, and treat people the right way. • KNOWLEDGE – We know our market better than anyone, but still, we never stop developing. • THOUGHT LEADERSHIP – We use inspired thinking and pioneering solutions to stay ahead in an ever-changing market. Summary The Office Manager is responsible for overseeing the administrative and some accounting activities of the office, ensuring efficient operations, and providing support to both field and office personnel. This role requires a proactive individual who can manage multiple tasks, maintain a well-organized environment, and handle confidential information with discretion. The ideal candidate will have strong organizational skills, excellent communication abilities, and a thorough knowledge of office management practices. Essential Duties & Responsibilities: Administrative Management: • Oversee daily office operations to ensure efficiency and productivity. • Ensure all Statutory filing, payments and submission are complete on time • Manage office supplies inventory and place orders as necessary. • Ensure the office is clean, organized, and well-maintained. Support to Personnel: • Provide administrative support to field and office staff, including scheduling meetings, preparing reports, and handling correspondence. • Coordinate with various departments to ensure seamless communication and workflow. • Assist with onboarding and training of new employees. Technology Management: • Maintain and troubleshoot office equipment, including computers, printers, and phone systems. • Serve as the primary point of contact for IT-related issues and liaise with external tech support as needed. • Ensure all employees are proficient in using Microsoft Office suite, Outlook, and Microsoft Teams. Financial Administration: • Assist with budget preparation and expense tracking. • Process invoices, manage petty cash, and coordinate with the accounting department. • Ensure entry and accuracy of all AP transactions in our accounting software. • Monitor and reconcile office-related expenses. Human Resources Support: • Maintain employee records and ensure compliance with company policies and legal requirements. • Coordinate staff events, meetings, and training sessions. • Handle employee inquiries and provide information on company benefits and policies. Required Experience & Skills: • High school diploma or equivalent; some college coursework preferred. • Minimum of 5 years of experience in office management or a similar administrative role. • Certification in office management or related field. • Experience with budget management accounting and financial reporting. • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, and Access), Outlook, and Microsoft Teams. • Familiarity with office equipment and IT troubleshooting. • Strong organizational skills with the ability to multitask and prioritize work. • Excellent time management skills and the ability to meet deadlines. • Proven ability to manage a team and delegate tasks effectively. • Excellent verbal and written communication skills. • Strong interpersonal skills and the ability to work well with all levels of staff and management. • Discretion and confidentiality in handling sensitive information. Essential Working Conditions: • This role is typically performed in an office setting. • May require occasional lifting of office supplies and equipment. • Regular use of standard office equipment, such as computers, phones, and photocopiers Purpose Key Accountabilities Experience and Qualifications Our Company is an equal employment opportunity employer. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
Company:
McLarens Global
Posted:
June 26 on McLarens Global
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